A Transportation Administrator provides administrative and coordination support to the transport function so vehicles, drivers, and loads can move efficiently and compliantly. You’ll handle scheduling paperwork, create job packs, manage booking slots, and maintain accurate records across transport management systems (TMS), spreadsheets, and customer portals. The aim is to keep information flowing smoothly between drivers, planners, warehouse teams, customers, and external partners.
Day-to-day, you’ll prepare delivery notes, manifests (an important document showing what’s loaded onto the vehicle), and labels; check predeparture documentation; and upload PODs (proofs of delivery) after routes complete. You’ll book delivery or collection slots with customers and regional distribution centres (RDCs), track live progress using TMS or telematics, and update stakeholders on ETAs or exceptions. You may support customer billing by reconciling jobs, charges, and surcharges, and help planners by entering orders, checking data accuracy, and flagging constraints.
Compliance administration is central to the role. You’ll help maintain driver hours and tachograph records, log vehicle defects and service dates, and ensure all required documents are stored correctly for audit. You’ll also support health and safety tasks such as collating incident reports, issuing ‘toolbox talk’ materials such as safety training documents, and tracking training or licence expiries.
Transportation Administrators work in fastmoving environments where accuracy and communication matter. If you enjoy organisation, working with data, and supporting colleagues to keep operations on track, this role offers strong career stability and clear progression.
